Office 365 + Card Payments

Office 365
+
Mobile Card Payments

Tamworth Musical Society

Tamworth Musical Society is a not-for-profit community organisation that focuses on bringing musicals to stage for public enjoyment, while providing volunteers with valuable theatre-related skills both on and off stage.

Communication is key

Putting on a musical to the scale of a TMS production is a challenge. A successful show involves communication between many members and outside entities at all stages of production, throughout the year.

Adding to the already complex task of putting on a show, Tamworth Musical Society does not have a "headquarters" and all members active in putting on a production live a full and complete "day life" outside their voluntary work with the society.

To assist with keeping order, we have implemented Office 365 to assist the organisation in keeping their information together. As members become familiar with using technology to help put on shows, we can continue to make process improvements using other features of Office 365 as they are needed.

Emails:
  • Executive roles of the committee have an email account to keep all their correspondence in one place and seperate to their personal email accounts. These email addresses are designed to be given to the next elected barer who will then have access to the previous correspondence for that role.
  • Production teams are given shared mailboxes for each show to allow ease of communicating with cast, crew, production team and suppliers throughout the various production stages.
Documents:
  • Committee and production members have access to Office Online to allow them to create and collaborate on documents together.
Sharepoint:
  • The organisation stores important documents required for record keeping in Sharepoint, enabling work to be performed from anywhere while keeping everything in one place. At the end of the year, the elected Auditor can be emailed a link to the year's records and any requested documentation can be seamlessly provided without having to physically drive folders full of paper to the accountant's office.
  • There is capacity of an online archive of previous show's photography

Selling in a cashless world

As the world trends towards a cashless society, it becomes harder to process point of sale transactions as people simply don't carry cash like they used to.

We have assisted in setting up PayPal Here, a mobile Point of Sale program with bluetooth credit card terminal to allow transactions to happen quicker.

We chose PayPal Here in this instance as:
  • There are no monthly terminal rental fees
  • The per transactional fee is reasonable (currently 1.95%)
  • Ease of reconciliation into BankLink
  • PayPal allows sign ups by Incorporated Entities.
Tamworth Musical Society will be trialling the PayPal Here technology over the year with emphasis on improving:
  • Programme Sales at shows
  • Wardrobe Hires
  • Membership Services

About Tamworth Musical Society:

If you would like to become involved in the Tamworth Musical Society, or for more information about the society or upcoming events, please visit: http://www.tms.org.au or email [email protected]

Tickets for TMS shows are available via Entertainment Venues: https://www.entertainmentvenues.com.au/

Other Projects

Share by: